RFID in Pharmaceuticals and Laboratories
In the pharmaceutical industry and laboratory environments, RFID offers a higher level of control and security.
Kyubi System | RFID SolutionsRFID for IndustryRFID in Pharmaceuticals and Laboratories

RFID in the Pharmaceutical Industry and Laboratories: Ensuring Traceability, Compliance and Safety with Kyubi System

Are you looking for solutions to strengthen the integrity of the supply chain in the pharmaceutical industry? In a sector regulated by strict standards such as FDA, EMA, GMP and GLP, where every error in batches, cold chain or counterfeits can compromise public health and generate million-dollar losses, RFID technology becomes essential.

At Kyubi System, we offer advanced RFID infrastructures in HF and UHF; not just tags, but validated systems that ensure end-to-end traceability, reducing risks and optimizing operations. Our solutions comply with global standards and can boost efficiency by up to 30% according to sector studies, protecting patients and brands while accelerating ROI through fraud and shrinkage prevention.

 

The pharmaceutical industry faces critical challenges such as drug counterfeiting —which costs up to USD 200 billion annually worldwide— and cold chain breaches, affecting nearly 20% of temperature-sensitive products. Kyubi System’s RFID solutions provide wireless and automated tracking, resistant to sterile and cryogenic environments, integrating with ERP systems to generate real-time alerts.

We comply with regulations such as DSCSA (USA) and FMD (EU), enabling GxP validations and reducing audit times by up to 50%. Key benefits include reduced waste due to expiry, fraud prevention and inventory optimization, with a typical ROI of 6–12 months.

Main keywords: RFID in pharmaceutical industry, RFID cold chain traceability pharma, RFID serialization medicines, RFID laboratories GLP, RFID benefits FDA EMA compliance, Kyubi System pharma solutions.

The Imperative of RFID in the Pharmaceutical Industry: Non-Negotiable Traceability and Safety

In an environment where every batch, vial or sample must be perfectly traceable, adopting RFID is no longer optional — it becomes a strategic requirement. Kyubi System’s solutions combine unit-level serialization, automatic contactless readings and integration with ERP and LIMS systems, ensuring auditable data along the entire supply chain. This enables compliance with regulatory frameworks such as FDA, EMA, DSCSA and FMD, reducing documentation workload and minimizing compliance risks.

Quantifiable benefits: RFID in pharma enables reducing expiry-related waste, lowering the impact of counterfeits, and cutting audit times by up to 50%. Multiple industry studies report 6–12-month ROI thanks to fraud prevention, improved inventory rotation and automated quality control in both pharmaceutical production and laboratory environments.

Key RFID Applications in the Pharmaceutical Industry and Laboratories

Our RFID solutions address critical points in the pharmaceutical value chain: serialization and batch control, cold chain monitoring, sample management in R&D, and regulatory compliance across GMP and GLP environments.

1. Workflow Optimization and Regulatory Compliance with RFID

Our RFID solutions improve critical stages in production and quality control, ensuring end-to-end traceability and regulatory compliance.

  • Unit-level serialization: We deploy digital identification on vials, blisters and packages, complying with global serialization mandates. This combats counterfeits through unique authentication, protecting the entire value chain.
  • FEFO Inventory Management (First Expired, First Out): Automates stock rotation based on expiry date, eliminating waste from expired products and reducing operational costs by prioritizing batches with the nearest expiry.
  • Batch record traceability: Links the batch record to the physical product, simplifying audits and ensuring complete and coherent documentation across the chain.

Impact: Enhances regulatory compliance, significantly reduces errors in quality documentation and decreases the risk of mass recalls, enabling selective and fully traceable recalls instead.

2. RFID Solutions for Cold Chain and Laboratories

The sensitivity of vaccines, biologics and advanced therapies requires precise continuous temperature monitoring; our RFID tags with sensors guarantee this, even in cryogenic environments.

  • 24/7 thermal monitoring: RFID tags record real-time temperatures across the cold chain, issuing instant alerts upon deviations, preserving the efficacy of vaccines and sensitive products.
  • Cryogenic sample identification: Labels resistant to liquid nitrogen and chemicals maintain sample traceability in R&D under GLP protocols, even at -196 °C.
  • Control of critical equipment: Manages the history and calibration of instruments such as HPLC, climate chambers or freezers, validating their use for reliable analytical results.

Advantages: Prevents losses due to thermal deviations, ensures sample integrity for clinical trials and research, and facilitates laboratory work under GMP/GLP frameworks.

3. The Strategic Value of Kyubi System’s RFID Solutions

Implementing RFID with Kyubi System not only solves specific operational problems but ensures business continuity and regulatory excellence in the long term.

  • Unmatched security: End-to-end traceability and unit authentication protect patients and brands from counterfeits and supply chain diversion.
  • Easy validation: We provide documentation and support for GxP compliance, facilitating system integrations, equipment qualification and computerized system validation.
  • Risk-driven ROI: Savings in inventory, fraud prevention, reduced recalls and compliance failures quickly offset the initial investment.
  • Success stories: Global pharmaceutical leaders —including Pfizer— have reduced counterfeiting and shrinkage thanks to RFID, aligning with our own project results (up to 40% shrinkage reduction).

Strategic Advantages of Kyubi System’s RFID Solutions for Pharma

Guaranteed compliance: Designed for GMP/GLP environments, our solutions support the requirements of FDA, EMA and local regulatory agencies, simplifying inspections and audits.

Total traceability: From raw materials to the patient or clinical trial, every unit is identified and logged, delivering a 360° visibility of the supply chain.

Operational efficiency: Automating inventory, cold chain and equipment control frees qualified resources for higher-value tasks and reduces human errors.

Integral scalability: From pilots in a single plant or lab to full enterprise deployments, with integration into ERP, LIMS and advanced analytics platforms.

Real Case Studies: RFID in Action in the Pharmaceutical Industry and Laboratories

Leading pharmaceutical multinational: After implementing RFID for unit-level serialization and cold chain control, the company achieved a 40% reduction in shrinkage and significant improvements in temperature deviation management.

R&D laboratory group: RFID traceability for cryogenic samples using liquid nitrogen-resistant tags eliminated losses of critical samples and simplified GLP audits, accelerating data review cycles.

Frequently Asked Questions (FAQ) About RFID in the Pharmaceutical Industry and Laboratories

Question Kyubi System Expert Answer
How does RFID ensure FDA/EMA compliance?

Through unit serialization, automated traceability and auditable electronic records meeting DSCSA and FMD requirements, providing the necessary documentation for inspections and regulatory audits.
Is RFID compatible with cryogenic environments?

Yes. Our labels are designed to withstand up to -196 °C and exposure to common laboratory chemicals, maintaining readability and adhesion, making them ideal for GLP samples and biobanking.
What is the ROI of implementing RFID in pharma?

Typically achieved within 6–12 months, thanks to reductions in expiry-related waste (up to 50%), decreased fraud and counterfeits, and faster audits and quality control processes.

At Kyubi System, we transform the challenges of the pharmaceutical industry and laboratory environments into sustainable competitive advantages.
Contact us for a free consultation and discover how our RFID solutions can elevate your value chain, ensuring traceability, compliance and safety at every stage.

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Other industries using RFID

The use of RFID in the automotive sector allows for complete traceability of each part and component throughout the manufacturing process.

In the chemical and technical sector, where precision and safety are essential, RFID is used for the identification and traceability of raw materials, intermediate products, and final compounds.

In metallurgy and heavy industry, RFID is a key tool for controlling processes in extreme environments.

RFID is revolutionizing the management of materials and resources in the construction sector. Thanks to this technology, it is possible to identify and track materials, tools, and machinery from the warehouse to the exact point of installation on site.

Complete traceability from source to point of sale. Batch control, reduction of waste, and compliance with international food regulations.
Optimize industrial processes with automatic traceability and ERP/MES synchronization. Greater control, security, and efficiency at every stage of production.
360° logistics control. Automatic identification, reduced loading times, and traceability throughout the supply chain.
Automated inventory, total stock visibility, and improved omnichannel shopping experience.
Control of materials, instruments, and textiles with maximum traceability and security. Compliance with hospital and regulatory standards.
Efficient management of access, accreditations, and cultural assets. Accurate and reliable control of visitors and objects.
Kyubi System RFID drives traceability in airports and air fleets: predictive maintenance, error-free baggage management, and control of critical materials with total precision.
Smart asset management and safe maintenance in energy environments. Kyubi System RFID ensures efficiency, traceability, and operational continuity.
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